November 18, 2009

DAR-LBP JOINT MEMORANDUM CIRCULAR NO. 16-09

TO                :     All Concerned Officials and Personnel of the Department of Agrarian Reform (DAR) and the Land Bank of the Philippines (LBP)

SUBJECT    :      Amended List of Requirements for Land Transfer Processing and Payment of Landholdings Subjected to Operation Land Transfer (OLT) Pursuant to PD 27
   and Executive Order (EO) 228 and Resolutions to Problems, Issues and Concerns on OLT-Covered Landholdings Which Were Already Distributed But
   Not Yet Documented/Paid (OLT-DNYD/DNYP) and Requirements for Lands Already Finally Surveyed, Previously Documented Per Parcellary Map Sketch
   Where Claim Folders are with Land Bank

In order to facilitate the processing and payment of landowner's claim whose landholdings were placed under Operation Land Transfer pursuant to PD 27 and EO 228, the following are hereby issued:    cHDaEI

I.          List of Pre-Processing Requirements for PD 27 and EO 228 OLT Lands Distributed But Not Yet Documented (DNYD):

For Titled Properties:

                 Requirements                                                                                               Agency/Office
                                                                                                                                         Responsible

           Certificate of Title

A.  1.  Certified ROD's copy of the landowner's (LO) Title.                                               DAR/ROD

           In case ROD's copy is lost or destroyed, DAR to file Petition for
           Reconstitution. A copy of the Petition for Reconstitution shall
           be attached to the claim folder.

      2.  If Original Owner's Duplicate Copy of Title (ODC) is available,                              DAR/Landowner

           require LO to surrender the owner's ODC.

           In case of loss of the original ODC of Title: 

           a)  Certification of Loss by ROD, if original ODC was lost by                                ROD/DAR

               ROD;

           b) Affidavit of Loss by DAR, if original ODC was lost by DAR;                               DAR

           c)  Affidavit of Loss by LO, if original ODC was lost by LO.                                    LO/DAR

      Emancipation Patent

B.   In case Emancipation Patent (EP) is annotated in the ROD's copy:

      Certified ROD's copy of the LO's title where Emancipation Patents                           DAR/ROD

      are annotated, with certification from the ROD that the same is/are
      free from all liens and encumbrances.

      In case Emancipation Patent is NOT annotated:

           a)  Require annotation of EP in the ROD's copy;                                                     DAR/ROD

           b) Certified ROD's copy of the LO's title where EPs are already                             DAR/ROD

               annotated, with certification from the ROD that the same
               is/are free from all liens and encumbrances.

      3.  Require cancellation if there are annotations in the ROD's copy,                             DAR/ROD

           such as:

           a)  Section 4, Rule 74;

           b) Section 7 of RA 26;

           c)  Adverse claim and other similar annotations.

C.   Certified copy of Approved Survey Plan (ASP). In case ASP cannot                             DAR

      be located or reconstructed, DAR-BLD to:

      1.  If totally covered, verify Technical Description of EPs with the
           Technical Description of the mother title. If with adverse
           findings, require resurvey.

      2.  If partially covered, require resurvey/segregation.

D.  Certified copy of Approved Land Production Report by the Barangay                             DAR

      Committee on Land Production (BCLP).

E.   Land Valuation Summary & Farmer's Undertaking (LVS-FU) or
      Landowner-Tenant Production Agreement & Farmer's Undertaking                                DAR

      (LTPA-FU), duly signed by Regional Director prior to August 18,
      1987.

F.   MARO Certification that the land is tenanted as of October 21, 1972                              DAR

      and that it is primarily devoted to rice and/or corn production.

G.  Certified copy of Tax Declaration and Real Estate Tax Clearance (if                               DAR

      fully-paid) or Statement of Realty Tax Delinquency (if not yet fully-
      paid):

      1.  Basic and SEF

           a)  1972 and prior years (those tenanted prior to 1972);

           b) From date of Order of Placement and prior years (those
               tenanted after 1972).

      2.  Certification containing Title No. and Lot No. (so that it can be
           traced to the property)

      3.  Must be signed by the Municipal/City Treasurer where property
           is located.

H.  DAR Order of Payment.                                                                                                  DAR

I.    Landowner's Acknowledgment or Validation of Lease Rental Paid                                DAR/Landowner

      after October 21, 1972, if applicable.

J.    Order of Placement for landholdings tenanted after October 21,                                   DAR

      1972, if applicable.

K.  Ocular Inspection Report — For landholdings located in                                                 DAR

      Maguindanao and Lanao del Sur.

For Untitled Properties:    TSIaAc

                  Requirements                                                                                               Agency/Person
                                                                                                                                          Responsible

1.   Certification of the DENR-CENRO or Regional Technical Director,                                DAR

      Lands Management Service, pursuant to DAR-DENR-LBP Joint
      Memorandum Circular No. 12, S. of 1994, Joint DENR-DAR
      Administrative Order No. 2003-1 and applicable rules and regulations;

2.   Approved Survey Plan (ASP). If ASP is not available, Sketch Plan                                  DAR

      and Technical Description duly approved by DENR;

3.   Certified copy of the present Tax Declaration from the Assessor's                                  DAR

      file in the name of the claimant with correct lot numbers and area
      per approved plan;

4.   Instruments of acquisition covering the subject property, such as                                    Landowner/DAR

      deeds of sale, donation, transfer, etc. in favor of claimant and those of
      his predecessor/s-in-interest. In the absence of said documents, the
      landholding shall be documented under VLT/DPS.

5.   Certification of the Assessor concerned showing the Tax Declaration                             DAR

      issued, the declarant/s, the area covered and the basis for the issuances
      and cancellations thereof pertaining to the property/properties from the
      first declaration up to the Tax Declaration issued in the name of the
      claimant, as well as any existing liens on the present and previous Tax
      Declaration;

6.   Certification of the Clerk of Court concerned whether or not the                                        DAR

      property/properties identified in the plan is/are covered by land
      registration proceedings or civil case and if the same is used as bond
      or bail in other court actions;

7.   Certification from the Assessor's Office concerned to the effect that                                DAR

      as per their records, the property/ies as appearing in the approved
      survey plan is/are free from all liens and encumbrances; and

8.   LRA Certification that the property is not within any decreed or                                          DAR

      titled property.

9.   Proof of Posting of Cautionary Notice and Investigation Report of                                      LBP

      LBP Agrarian Operations Center.

For Transfer Action Cases:    CDaTAI

                  Requirements                                                                                                  Agency/Person
                                                                                                                                             Responsible

1.   Land Valuation Summary & Farmer's Undertaking of the new FB                                       DAR

      (LVS-FU) with DAR Certification as to the relationship of the former
      FB to the new allocatee and/or Actual Tiller's Deed of Undertaking
      (ATDU) executed by the new allocatee.

II.        Requirements for Lands Already Finally Surveyed Previously Documented Per Parcellary Map Sketch (PMS), Where Claim Folders (CFs) are with Land Bank (Subject of Final Survey Adjustment Processing by the Land Tenure Documentation Division-BLAD)

                  Requirements                                                                                                     Agency/Office
                                                                                                                                               Responsible

1.   Two (2) certified blueprint copies of Approved Survey Plan                                                 DAR

2.   Two (2) certified copies of Narrative Technical Description of all                                         DAR

      untransferred/untenanted lots appearing in the Approved Survey Plan.

3.   Land Valuation Summary and Farmer's Undertaking (LVS-FU) for:                                      DAR/FB

            a)  new/additional lot;

            b) new FB/transferee;

            c)  FB whose area in ASP has increased by more than 10% of his
                 area in the PMS;

4.   Masterlist of FBs per approved survey plan with the corresponding                                     DAR

      lot equivalent per PMS

5.   Masterlist of EP Titles issued to FBs                                                                                     DAR

6.   Other documents whenever applicable:

            a)  Order of Placement for farmlots tenanted after October                                            DAR

                 21, 1972;

            b) List of FBs who opted for Direct Payment Scheme;                                                    DAR

            c)  In case of transfer of tenancy:

                 c.1 Certification as to the relationship of the new allocatee                                         DAR

                       to the former FB;

                 c.2 Regional Order affirming the transfer                                                                     DAR

III.       List of Basic Requirements for Payment for PD 27 and EO 228 OLT Lands Distributed But Not Yet Paid (DNYP)    cHDAIS

                 Requirements                                                                                            Agency/Office/Person
                                                                                                                                             Responsible

Final Survey Documents

A.  1.  No Final Survey document

           Certified copy of Approved Survey Plan (ASP). In case ASP                                             DAR

           cannot be located or reconstructed, DAR to verify Technical
           Description of EPs with mother title if totally covered. If Partially
           covered, require re-survey/segregation.

      2.  With Final Survey document

           a)  Certified copy of Emancipation Patent, OR;                                                                  DAR

           b) List of Emancipation Patents                                                                                          DAR

Landowner's Copy of Title

B.   Surrender of Original Owner's Duplicate Copy (ODC) of title;                                                LO

      In case of Loss of original ODC of title:

           a)  Certification of Loss by ROD, if original ODC was lost by                                             DAR/ROD

               ROD;

           b) Affidavit of Loss by DAR, if original ODC was lost by DAR;                                            DAR

           c)  Affidavit of Loss by Landowner, if original ODC was lost                                                LO

               by LO.

C.   ROD's certified copy of title free from all liens and encumbrances                                         ROD

      where all EPs are annotated.

D.  Execution, notarization and submission of the Deed of Assignment,                                       LBP/Landowner

      Warranties and Undertaking (form to be furnished by the LBP).

E.   Certified copy of Tax Declaration and Real Estate Tax Clearance (if                                       DAR/LO

      fully paid) or Statement of Realty Tax Delinquency (if not yet fully
      paid).

      1.  Basic and SEF

           a)  1972 and prior years (those tenanted prior to 1972);

           b) From date of Order of Placement and prior years (those tenanted
               after 1972).

      2.  Certification containing title number and lot number (so that it can
           be traced to the property)

      3.  Must be signed by the Municipal/City Treasurer where property
           is located.

F.   Verification of the Technical description appearing in the title                                                      LBP

      vs. Approved Survey Plan.

      1.  If title emanated from patent — Land Management Bureau;

      2.  If title emanated from Decree — Land Registration Authority.

VI.       Guidelines on Specific Problems, Issues on OLT-DNYP Landholdings

  IcSHTA

V.        Whenever Applicable, Additional Documentary Requirements for the Release of Payment:    EAcCHI

                  Requirements                                                                                               Agency/Person
                                                                                                                                           Responsible

1.   Landowner is Deceased

      a)  For Extra-Judicial Settlement of Estate (EJS)

           a.1 EJS duly signed by all the heirs of the deceased landowner                          Heirs of the LO
                 duly stamped "RECEIVED" by entry clerk in the ROD;

           a.2 Heirs bond in favor of LBP in behalf of the government                                  Heirs of the LO
                 effective for two (2) years from the date of the registration
                 of the EJS with the ROD.

      b) For Judicial Settlement of Estate

           b.1 Special proceedings not yet terminated

                 b.1.1 Authentic/authenticated copy of letters                                                    Executor/
                          testamentary/letters of administrations issued by                                  Administrator
                          competent court in favor of a particular person who
                          will act as Executor/Administrator of the estate of the
                          deceased.

                 b.1.2 Authentic/authenticated copy of Oath of Office of the                              Executor/
                          Executor/Administrator.                                                                          Administrator

                 b.1.3 Authentic/authenticated copy of Court Authority for                                 Executor/
                          the Executor/Administrator to transfer subject property                         Administrator
                          pursuant to PD 27/EO 228 to sign land transfer
                          documents, to receive payments in Cash and Bonds,
                          to encash checks, trade bonds, etc.

           b.2 Special Proceedings already terminated

                 b.2.1 Authentic/authenticated copy of the Project of                                 Heirs of LO
                          Partition executed by the heirs.

                 b.2.2 Certified true copy of the Order of the Court                                    Heirs of LO
                          approving the Project of Partition.

                 b.2.3 Certification from the Clerk of Court that said Order                        Heirs of LO
                          is already final and executory.

                 b.2.4 Registration with ROD of Project of Partition or                               Heirs of LO
                          Annotation of the same on the subject title.

                 b.2.5 Copy of Will of the deceased, in case of testate                              Heirs of LO
                          settlement of estate.

2.   Landowner is Minor/Incompetent (Claim is more than PhP50,000.00)

      a)  Letters of Guardianship from a competent court;                                           Judicial Guardian

      b) Oath of Office of Judicial Guardian                                                                  Judicial Guardian

      c)  Court Authority for the Guardian to dispose subject property,                        Judicial Guardian
           sign documents, receive payments, etc.

      d) Specimen Signature Card of the Guardian.                                                     Judicial Guardian/
                                                                                                                                    LBP

3.   Landowner is a Corporation or Partnership

      a)  Articles of Corporation and By-Laws of the Corporation or                             Landowner
           Partnership with Certificate of Registration/Articles of
           Partnership Agreement.

      b) Updated General Information Sheet of the Corporation duly                             Landowner
           stamped "RECEIVED" by the SEC.

      c)  Notarized Secretary's Certificate containing Board Resolution                       Landowner
           which authorizes company's representative to dispose of the
           subject property, to sign related documents, to receive payment
           in cash and in bonds, to trade bonds, etc.

      d) Specimen Signature Cards of the President, Corporate Secretary,                 Landowner
           and authorized representative duly authenticated by LBP.

4.   Title is Mortgaged

      a)  Updated Statement of Account from Creditor/Mortgagee                                Mortgagee Bank,
           Bank with computation of daily interest and penalty, with the                           LBP, Landowner
           amount of Cash and AR Bonds they are willing to accept to
           release property from mortgage;

      b) Undertaking from the Mortgagee bank that it shall release the                         Mortgage Bank,
           ODC of title free from mortgage within 30 days from receipt of                      LBP, Landowner
           payments from LBP; and

      c)  Registration of Release of Mortgage and annotation on the                            Mortgage Bank,
           LO's title and EP title, if applicable                                                                   ROD, Landowner

5.   Title is Foreclosed

      a)  Landowner as Payee-Deed of Redemption from mortgagee                         Landowner
           duly registered and annotated on the Title.

      b) Mortgagee/Buyer as Payee — Sheriff's Certificate of Sale duly                      Mortgagee/Buyer
           registered with ROD.

If there are cases that do not fall squarely on the above category which the Agrarian Operation Center of the Land Bank of the Philippines requires policy issuance, the Provincial Agrarian Reform Officer (PARO) is required to elevate the matter to the DAR Central Office, through the BLAD.    AaSTIH

This Joint Memorandum Circular takes effect immediately.

Metro Manila, November 18, 2009.

(SGD.) NASSER C. PANGANDAMAN

Secretary, Department of Agrarian Reform

(SGD.) GILDA E. PICO

President, Land Bank of the Philippines