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April 22, 1994


SUBJECT    :     Standards of Performance for Field Offices

The task of completing agrarian reform requires a more effective DAR bureaucracy. To this end, DAR is implementing training programs for its employees to enhance their capabilities. In turn, each employee is expected to produce the desired outputs. Concrete and realistic work targets should therefore, be set by each unit and each employee in terms of what the Department wants to achieve based on its current thrust and priorities.    ASTDCH

Ensuring that such targets are achieved requires an effective system for monitoring and evaluating the performance of the staff. This would necessitate a thorough review of the present point system being used in the field which does not take into account the various concerns of agrarian reform apart from land tenure improvement.

As an initial step towards devising a responsive monitoring and evaluation system, the following Standards of Performance for Field Offices have been formulated based on a series of consultations with field officials and personnel.    ICTacD

The following are the salient features of the Standards of Performance:

1.      The Standards of Performance define only the major outputs expected of the respective field offices. They do not cover all the activities being undertaken at the field level. Hence, the list should not be interpreted in a limiting manner. It does not mean that the activities of the concerned offices should be confined only to those listed in the performance indicators.    aIcDCT

2.      The Standards refer to the offices and not to individual staff or personnel. The head of office is held responsible for attaining the expected outputs and as manager should be able to able to distribute the tasks to the staff, supervise, monitor and motivate them to achieve the targets.

3.      Key Result Areas refer to the effectiveness areas, areas of accountability or areas of concern.    cSEDTC

4.      Performance Indicators refer to the tangible outputs derived from the KRAs.

5.      Targets refer to the targeted accomplishments for the year. These can vary each year depending on the Department's overall thrust and priorities.

6.      All the items listed in the offices' KRAs should be reflected in the Performance Contracts which should henceforth be drawn up and agreed with the direct supervisors. Every year, the Municipal Agrarian Reform Officer should execute a Performance Contract with the Provincial Agrarian Reform Officer, the Provincial Agrarian Reform Officer with the Regional Director, and the Regional Director with the Undersecretary for Field Operations and Support Services. Except for 1994, Performance Contracts are due on the second month of every year after the Department has firmed up its work program and operational directives for the year. This year, Performance Contracts are due on the first week on June.    HDICSa

7.      These Standards of Performance should now be an input to the Performance Evaluation of Individual Employees. Based on the targets set for the different offices under this Standards of Performance and the assigned tasks of the individual employees, performance contracts can also be drawn between the head of offices and their individual employees.

8.      Standards for rating the individual employee performance should be drawn by the office. For each performance indicator under the KRAs covering the employee's assigned tasks, uniform standard should be used for defining the meaning of Outstanding, Very Satisfactory, Satisfactory, and Unsatisfactory performance. Quantity, Quality, and Timeliness of Outputs delivered should be considered.    ScAIaT

9.      The rating standards drawn up by the field offices should be submitted to the Office of the Assistant Secretary for Finance, Management and Administration.

April 22, 1994, Diliman, Quezon City.    SDHAcI


                                                                                Secretary, DAR


                      PROGRAM                                                          PERFORMANCE                                       TARGETS                                            DESCRIPTION
                  KEY RESULT AREAS                                                      INDICATORS

I.          LAND TENURE IMPROVEMENT                                                                     

A.         PRELIMINARY ACTIVITIES                                                                               

             A.1.     LTI Database                                                    Regional CARP Scope                                 CARP Scope                                The Regional Offices ensure that the CARP

                                                                                                     validated per province                                   validation                                      Scope validation throughout the region is

                                                                                                     with breakdown by                                         completed                                    completed in June 1994.

                                                                                                     municipality &                                                    


                                                                           Regional LAD scope                                     Validated scope       

                                                                                                    by province established                                established by 

                                                                                                                                                                               June 1994                 

            A.2      LTI Tracking System                                       LAD Inventory database                                Consolidated                                Each DARRO should be able to install and

                                                                                                    by province consolidated                              regional                                          operationalize a tracking mechanism for LTI

                                                                                                                                                                               database                                       activities per province with breakdown by

                                                                                                                                                                                completed                                    municipality & barangay following the FOG &

                                                                                                                                                                                                                                        MIS standard format.

                                                                                                                                                                                                                                        This will facilitate provision of information to

                                                                                                                                                                                                                                        concerned parties.

                                                                                                                                                                                                                                         Data recorded in this tracking system will also

                                                                                                                                                                                                                                         be used in the monthly PARO assessment

                                                                                                                                                                                                                                         meetings. Problems should be resolved/acted

                                                                                                  monthly assessment                                      12 meetings                                   upon in these meetings.

                                                                                                  meetings with PAROs                                     conducted                 

                                                                                                  conducted                                                                                                                     All issues acted upon or forwarded to concerned

                                                                                                                                                                                                                                          units if beyond its control.

         A.3      EP/CLOA Information System                        Regional EPIS/CLOAIS                                    validated &           

                                                                                                  databases validated                                        updated regional     

                                                                                                  and updated                                                      EPIS/CLOAIS            

                                                                                                                                                                               completed on or      

                                                                                                                                                                               before 10th day        

                                                                                                                                                                               of the month             

                                                                        subsidiary list on EPs                                       subsidiary list and   

                                                                                                and CLOAS registered                                      diskette copy of        

                                                                                                generated                                                             records on                




                                                                                                                                                                               monthly to                 


         A.4      Regional & Provincial                                    regional & prov'l.                                                 completed                 

                     Mapping System                                            map completed &                                             

                                                                                                displayed at DARRO                                        

B.        LAND ACQUISITION AND                                                                               


            B.1      Target Setting                                               Regional LAD targets                                         completed with                             Target setting should take into account the

                                                                                                until 1998 established                                       down by                                           remaining CARP scope balance and the

                                                                                                                                                                                province, by                                    prescribed period for completion as provided

                                                                                                                                                                                land type, per                                  for by law.


             B.2      Land Surveys                                               No. of farmlots                                                    completed in all                             DARRO shall assist the DARPOs complete the

                                                                                                 Area in Hectares                                                lands targeted                                surveys in land targeted for distribution.

                                                                                                 No. of Parcels                                                     for distribution          

                                                                                                 No. of LHs                                                                                                                     It should immediately act on problems brought to

                                                                                                 No. of Homelots                                                                                                           its attention and coordinate closely with the

                                                                                                                                                                                                                                          Regional DENR to synchronize work program &

                                                                                                                                                                                                                                          with DARCO for the release of survey funds.

            B.3      Completion of the issuance                      No. of Mother &                                                    completed for                                 DARROs should assist DARPOs in following up

                        of EPs/CLOAS in OLT areas,                    individual CLOAs                                                 the remaining                                all pending papers with LBP, DENR-LMS, ROD;

                       settlements & landed estates                   distributed                                                              OLT,                                                and provide the necessary administrative

                                                                                                                                                                                 Settlements &                               support

                                                                                                                                                                                 Landed Estates       


                                                                         No. of Hectares                                                                                                            Separate individual from mother CLOA

                                                                                                  No. of ARBs                                                        

             B.4      Issuance & Distribution of                          No. of Mother &                                                   completed for                                 DARROs should monitor the PAROs

                        CLOAs in VOS, & in other                            individual CLOAs                                                all ARCs                                          performance and provide necessary assistant

                        land types                                                       distributed                                                                                                                      to attain LTI targets.

                                                                         No. of Hectares                                                 

                                                                                                 No. of ARBs                                                        

C.        NON-LAND TRANSFER                                                                                  


           C.1      Execution/Registration                                Regional leasehold                                          completed by                                   DARROs should be able to firm up the regional

                       of Leasehold Contracts                                scope established                                           1994                                                   leasehold scope. It should ensure that the

                       and Fixing of Rental                                                                                                                                                                                PAROs are able to accelerate execution &

                                                                                                                                                                                                                                           registration of leasehold contracts.

                                                                        Leasehold contracts                                        leasehold target      

                                                                                                executed & registered                                     based on scope      


                                                                        No. of Hectares                                                 

                                                                                                No. of ARBs                                                        

           C.2      Monitoring of other Non-Land                    List Prepared and                                            Masterlist                                           DARROs shall ensure that all corporations

                      Transfer Schemes & of                                 Updated                                                            maintained &                                    subject to production & profit sharing &/or other

                      Commercial Farm Deferment                                                                                                 updated in                                         non-land transfer schemes are identified by the

                                                                                                                                                                             DARRO out of                                   PAROs and monitored for compliance.

                                                                                                                                                                             the prov'l. rpts.          

                                                                       Monitoring reports                                                                                                           Assistance should be provided in investigating

                                                                                               from DARPOs                                                                                                                 non-compliance.

                                                                                              reviewed                                                                                                                           Report on the results of investigation should be

                                                                                                                                                                                                                                         sent to the Central Office.

                                                                      Investigation of non-                                         

                                                                                             compliance assisted                                       

           C.3      Review, Processing &                                                                                     

                       Monitoring of Land Conversion               No. of applications                                           land conversion                                  DARROs should review, process for land

                                                                                              reviewed/processed                                        application                                           conversion

                                                                                                                                                                           processed &             


                                                                                                                                                                           submitted to             


                                                                       No. of illegal                                                      No case of illegal                               DARROs shall assist the DARPOs in

                                                                                               conversions                                                      conversion remain                             investigating or taking action on illegal

                                                                                               with legal action taken                                    unacted                                                conversion reported by the MAROs.

            C.4      Monitoring of illegal                                    No. of illegal coco-tree                                   No. case of illegal                              DARROs should assist the DARPOs in

                        Coco-Tree Cutting                                      cutting with legal actions                               coco tree cutting                                  investigating; taking action on illegal coco trees

                                                                                                taken                                                                 remains unacted                                reported by MAROs


II.         LEGAL ASSISTANCE                                                                                       

A.         Resolution of pending                                          No. of agrarian cases                                     all agrarian cases                              DARRO shall monitor the status of all pending

            agrarian judicial and                                              resolved:                                                           in ARCs prioritized                              cases in the provinces/region and follow-up their

            non-judicial cases the                                           judicial                                                                                                                              speedy resolution. Report on the status of cases

            region                                                                       non-judicial                                                                                                                      decided by the region should be provided to

                                                                                                                                                                                                                                           DARPOs concerned and to the Central Office.

                                                                      Ave. period of                                                     


                                                                     Copy of Status report                                        

                                                                                            on cases sent to DARCO                                  

                                                                                             & DARPO                                                            

B.        Legal and                                                               No. of ARBs                                                                                                                      It should also provide legal information and

            Information                                                            clientele assisted                                                                                                            counseling to affected parties.

                                                                     Copy of Status report                                        

                                                                                            on cases sent to DARCO                                  

III.        PROGRAM BENEFICIARIES                                                                            


A.         Social Infrastructure                                                                                         

            Building & Strengthening                                                                                

            A.1      NGOs/POs Identification and                Consolidated regional                                     completed for the                             DARROs shall consolidate the NGO/PO profiles

                       Profiles consolidation                              NGO/PO profiles                                               region                                                 submitted by the DARPOs. In addition, they

                                                                                             completed                                                                                                                       shall similarly prepare profiles of regional NGOs

                                                                                                                                                                                                                                        or regional federation of POs. Using these

                                                                                                                                                                                                                                        profiles, they should do the groundwork

                                                                                           Report submitted to                                                                                                          for establishing partnership at the regional level.

                                                                                           DARCOR — BARBD                                         

            A.2      ARB/ARC Profiles Completed              List of ARCs reviewed                                      completed for the                               They shall review the ARCs selected by the

                                                                                            and ARB/ARC profiles                                      region                                                   DARPOs to ensure that they conform with the

                                                                                            complied                                                             criteria set.

           A.3      Assistance to DARPOs                            total no. of functional                                        at least one                                         They shall assist the DARPOs in the institutional

                       Institutional development                        POs/Coops in the ARCs                                  functional                                            development of the ARBs in ARCs, specifically

                       work                                                                                                                                         organization per                                  in the organization of BARCs, and in the

                                                                                                                                                                          ARC                                                       formations/strengthening of other forms of

                                                                                                                                                                                                                                         farmers' organization

           A.4      ARC Assessment &                                Quarterly ARC                                                      4                                  

                       Planning                                                    Assessment &                                                   

                                                                                           Planning conducted                                         

                                                                                           with the Prov'l ARC                                            


B.    Economic & Physical
        Infrastructure Support

        B.1     Project Development,                                 No. of Project                                                                                                                     They shall again assist the PAROs in the
                   Implementation and                                   proposal prepared                                                                                                            preparation/packaging of project proposals
                   monitoring in ARCs                                                                                                                                                                                  for identified projects.

                                                                                                                                                                               These shall be submitted to concerned
                                                                                                                                                                                                                                         agencies/funding institutions or to Central Office
                                                                                                                                                                                                                                         — PDMS.

                                                                    No. of Projects
                                                                                           assisted                                                                                                                              They shall also monitor on-going approved
                                                                                                                                                                                                                                         projects in the region to ensure that resources
                                                                                                                                                                                                                                         are utilized properly, e.g., AIDA, DRDAP.

                                                                    No. of Projects                                            All on-going
                                                                                           monitored                                                   project monitored

       B.2    CARP Projects Validation/                          CARP-funded                                              Report submitted                                       The DARRO should take a more active role in
                 Monitoring and Evaluation                          project validated/                                        by DARPOs                                                  the monitoring of CARP funded projects of other
                                                                                          monitored/evaluated                                 reviewed &                                                   CARP implementing agencies to ensure proper
                                                                                                                                                                submitted to                                                 implementation.
                                                                                                                                                                DARCO on time

                                                                   status reports reviewed,                           irregularities                                                 The PARC Secretariat should provide the
                                                                                         analyzed and submitted                           reported to                                                     Regional/Provinces info on CARP-funded
                                                                                          to DARCO                                                   RCIT/PARC Sec.                                          projects which shall be the basis for

                                                                                                                                                                              Any problem/irregularity raised should be
                                                                                                                                                                                                                                        reported to appropriate bodies (RCIT). PAROs
                                                                                                                                                                                                                                        of affected areas should be informed.

                                                                                                                                                                              DARROs shall likewise follow-up resolution of
                                                                                                                                                                                                                                         problems reported and if unacted report to
                                                                                                                                                                                                                                         PARC Secretariat copy furnished the PARO

        B.3    Resource Accessing                                  No. of Project                                             P10M/ARC raised                                         That shall establish linkages with funding
                  & Linkaging                                                  Proposal Approved                                                                                                            institutions, Central Office & other gov't.
                                                                                          by funding institution                                                                                                          agencies to be able to access funds for the
                                                                                                                                                                                                                                         projects develop


A.     Human Resource                                                Personnel database                                System installed                                             The DARROs shall attend to the capability
        Development Program                                       established &                                             by MIS                                                               building of the entire DAR staff in the region.

                                                                   conduct of TNAs                                        TNA for reg'l.,                                                  They shall establish the Regional Personnel
                                                                                         assisted                                                      mun., & prov'l.                                                 Database which will be used by DARCO in
                                                                                                                                                               staff conducted                                               preparing the Department wide HRD Program.
                                                                                                                                                                                                                                         System shall be installed by MIS.

                                                                  Training Programs/                                   one training prog.                                          They shall assist the DARPO-BDCD in the
                                                                                        Modules Developed                                  per quarter                                                      conduct of training needs assessment.

                                                                  No. & type of                                                based on TNA                                                Following the SOPs for Training, they shall
                                                                                        Training conducted                                                                                                             develop appropriate training design and modules
                                                                                                                                                                                                                                        for programs within their responsibility.

                                                                  No. of participants                                                                                                               They shall conduct and assist trainings for the
                                                                                        No. of part-hours                                                                                                                  DAR personnel of the entire region.

                                                                  briefings conducted                                  everytime there                                              They shall also ensure that PAROs are provided
                                                                                                                                                              are new issuances                                       copies of new policies/guidelines and are
                                                                                                                                                              oriented on these.

                                                                  Copies of new
                                                                                        issuances distributed

                                                                  Regular reports                                        submitted on time                                         The Monitoring and Reporting system is still
                                                                                        submitted to DARCO                                                                                                         being piloted in Bukidnon prior to its full blown

B.    Information & Communication                         Information Needs                                    Information needs                                         The region should initiate the conduct of
                                                                                       Assessment of DAR's                              at the regional                                                 information needs assessment to be able to
                                                                                       various publics                                           level assessed/                                             address the information needs of DAR's
                                                                                       conducted at the                                         determined 1st                                               various publics at the regional level.
                                                                                        regional level                                              qrtr. of the year

                                                                 Informations needs                                   Consolidation and                                          Results of info needs assessment at the
                                                                                      assessment of the                                     analysis of                                                        provincial levels will serve as important
                                                                                      provinces consolidated                              provincial info                                                  inputs in coming up with a Regional
                                                                                      and analyzed                                                need assessment                                          Communication Plan. This will also be the
                                                                                                                                                              completed 2nd                                                 basis in providing technical assistance to the
                                                                                                                                                              qrtr.                                                                     provincial and municipal staff.

                                                                 No. of IEC materials                                                                                                              As part of information dissemination the region
                                                                                      developed produced                                                                                                              should also produce various IEC materials
                                                                                     & distributed to                                                                                                                         based on the info needs assessment. DARRO
                                                                                      various clients                                                                                                                         can also provide DARPO with some of the
                                                                                                                                                                                                                                          prototype materials to be distributed at the field

                                                                CARP/ARC news                                        CARP/ARC news                                             The region should maintain direct contracts with
                                                                                     articles/features                                           articles featured/                                              the local/national newpaper publishers, radio and
                                                                                     developed, published                                 published in local/                                           TV stations. This forms part of the info campaign
                                                                                     and/or aired                                                   national                                                             utilizing the fast-track approach to
                                                                                                                                                              newspapers on a                                            communications.
                                                                                                                                                              regular basis;
                                                                                                                                                              aired in local TV
                                                                                                                                                              & radio stations

                                                                CARP/ARC news                                        CARP/ARC news                                             The DARRO may generate CARP/ARC news
                                                                                     articles/features                                           articles/features                                               articles/features from the provincial level offices
                                                                                     generated at the                                           develop 2x every                                               which are the region's main source of
                                                                                     provincial office                                             month                                                                CARP/ARC updates.

                                                                CARP/ARC Briefings                                   Briefing/Fora/                                                   The DARRO should be responsible in
                                                                                      Fora & Symposia                                        Symposia for                                                    conducting these activities at the regional
                                                                                      conducted                                                     DAR's various                                                  level and from time to time assist DARPO
                                                                                                                                                              publics conducted                                          in the conduct of the same activity in order to
                                                                                                                                                              on a regular basis                                          reach out to various sectors at the field level.
                                                                                                                                                              at least once a

                                                                                                                                                                               Regular orientation on CARP/ARC updates and
                                                                                                                                                                                                                                         developments should be conducted for all
                                                                                                                                                                                                                                         DARRO personnel. DARRO shall also ensure
                                                                                                                                                                                                                                         that the DARPO will do the same

                                                                Exhibits mounted                                         At least one                                                      In order to showcase ARC/CARP
                                                                                                                                                             in every quarter                                                 accomplishment and activities and as part of
                                                                                                                                                                                                                                          Info campaign, exhibits should be displayed at
                                                                                                                                                                                                                                          the DARRO or in any conspicuous place in the
                                                                                                                                                                                                                                          region, especially during special events and

                                                                Bulletin Board                                             One Bulletin                                                       Bulletin Board should be maintained at the
                                                                                      maintained                                                 Board maintained                                             DARRO, Info materials posted should be
                                                                                                                                                            at the DARRO                                                     changed regularly depending on the nature of
                                                                                                                                                                                                                                          the information. This forms part of informing
                                                                                                                                                                                                                                          DARRO personnel & walk-in clientele on the
                                                                                                                                                                                                                                          program and office activities.

                                                                 Implementation of                                   Implementation                                                   The DARRO shall be responsible in monitoring
                                                                                       Provincial Com Plans                            of PARCPs                                                            the implementation of the Provincial Agrarian
                                                                                       monitored                                                 monitored                                                             Reform Communication Plans.

                                                                                                                    Technical                                                               It shall also provide technical assistance to field
                                                                                                                                                           assistance                                                           people in the conduct of their respective
                                                                                                                                                           provided                                                                communication/info programs.

C.    Budgetary & Other                                            Resources provided                                Every DARPO                                                        DARROs shall provide the PAROs the
        Resources Support                                         to DARPOs                                                 should have a                                                       necessary resources to be able to
        Provision                                                                                                                                 computer                                                                successfully perform their responsibilities. They
                                                                                                                                                                                                                                           shall also monitor DARPOs' budget utilization.

                                                              PAROs' budget
                                                                                  utilization monitored

V.     GO-NGO-PO PARTNERSHIP                                                                                                                                                                               DARROs should always consciously exert
        INSTITUTIONALIZED                                                                                                                                                                                            effort to establish partnership with NGOs/POs,
                                                                                                                                                                                                                                           regional offices of other CARP implementing
                                                                                                                                                                                                                                           agencies, and the RDC.

        A.1  Partnership with NGOs/POs                No. of NGO/PO                                          at least one                                                            DARROs shall try to convince existing
                                                                                   Partners                                                      partnership body                                                   NGOs/POs in the province to support
                                                                                                                                                        at reg'l. level                                                            CARP, especially but not limited to institution

       A.2  Landowners' Desk/PACU                      Landowners' Desk                                    LO desk                                                                   Landowners desks & PACU shall set-up at the
                                                                                   set-up                                                           operationalized;                                                     DARRO level in order to attend to the immediate
                                                                                                                                                         PACU improved                                                     concerns of the LOs/general public.

                                                              No. of LOs assisted

     A.3  Regional Partnership Bodies                 No. of RCIT/RDC                                      all meeting                                                              DARROs shall take the lead in
                                                                                   meetings attended                                  attended                                                                   organizing/reconstituting/strengths the RCIT,
                                                                                                                                                                                                                                          RDC and/or other regional partnership bodies in
                                                                                  No. of Speedy                                                                                                                               order to push for acceptance of AR as the core
                                                                                  resolution of issues                                                                                                                    of countryside development and as such
                                                                                  & concerns/meeting                                                                                                                    convince members to actively support CARP
                                                                                                                                                                                                                                           and ARC development.

    A.4  Joint DAR — other agencies                   Joint Planning session                            Work programs                                                       Again, DAR shall take the lead in synchronizing
            Planning Sessions                                   conducted                                                   synchronized                                                           work program & targets of the different CARP


                 PROGRAM                                         PERFORMANCE                                          TARGETS                                                                                 DESCRIPTION
           KEY RESULT AREAS                                   INDICATORS



        A.1  LTI Database                                         Provincial CARP                                         CARP Scope                                                           DARPOs shall ensure the completion of CARP
                                                                                 Scope validated                                           validation                                                                 Scope validation by the MAROs. PAROs shall
                                                                                                                                                         completed                                                               then firm up the provincial scope by municipality
                                                                                                                                                                                                                                           and maintain subsidiary ledgers by barangay.

                                                             Provincial LAD scope                                Validated scope
                                                                                 by municipality                                             established by
                                                                                 established                                                  June 1994

      A.2  LTI Tracking System                              LAD inventory                                               Consolidated                                                          Each DARPO should be able to install and
                                                                                 Worksheet by                                               provincial                                                                 operationalize the tracking mechanism for LTI
                                                                                 municipality                                                  inventory                                                                  activities per municipal following the FOG & MIS
                                                                                 consolidated for                                          Worksheet                                                               format. Data recorded in this tracking system
                                                                                 the Province                                                 completed,                                                              will be used for subsequent target setting and in
                                                                                                                                                        updated &                                                                the monthly MARO assessment meetings.
                                                                                                                                                        displayed at                                                             Problems should be resolved/acted upon in
                                                                                                                                                        CARPO office                                                          these meetings. Status reports on the claim
                                                                                                                                                                                                                                           folders should be provided to the MAROs on a
                                                                                                                                                                                                                                           monthly basis.

                                                            Monthly Update                                           Monthly updates                                                      This system will also facilitate the provision of
                                                                                Worksheet Prepared                                 prepared                                                                    information on the status of the land to
                                                                                                                                                                                                                                           landowners, farmers beneficiaries and other
                                                                                                                                                                                                                                           interested parties.

                                                            status reports on                                       12/yr. during the
                                                                                claim folders provided                              monthly
                                                                                to the MAROs                                              assessment

        A.3  EP/CLOA Information                          List of registered                                       12 monthly                                                                 The DARPO is responsible for the following
                System                                                  EPs/CLOAs                                                 updates prepared                                                    1.     Proper accomplishment of LRA-CARP
                                                                                prepared                                                      on or before the                                                                Certification.
                                                                                                                                                       5th day of the                                                            2.     Preparation of List of Registered
                                                                                                                                                       month                                                                                 EPs/CLOAs. Total from this list should be
                                                                                                                                                                                                                                                    equal to figures in LRA-CARP Certification.
                                                                                Provincial EPIS/CLOAIS                           EPIS/CLOAIS                                                             3.     Inputting of data from the List of Registered
                                                                                databases updated                                  databases                                                                           EPs/CLOAs and List of Distributed
                                                                                                                                                      updated monthly                                                                EPs/CLOAs in the computer (which will
                                                                                                                                                                                                                                                    serve as the transaction file).
                                                                                Diskette copy of                                         EP/CLOA                                                                     4.     Updating the EPIS/CLOAIS database using
                                                                                EP/CLOA transactions                             transaction                                                                           the data inputted in the computer.
                                                                                submitted to                                               files submitted                                                           5.     Preparation of land distribution
                                                                                DARRO/DARCO                                        monthly                                                                                accomplishment report using the totals in
                                                                                                                                                                                                                                                    the summary reports generated using the
                                                                                                                                                                                                                                                    EPIS & CLOAIS.
                                                                                                                                                                                                                                            6.     Attachment of List of Registered/Distributed
                                                                                                                                                                                                                                                    EPs/CLOAs generated through the EPIS
                                                                                                                                                                                                                                                    and CLOAIS to the land distribution
                                                                                                                                                                                                                                                    accomplishment report.

          A.3  Provincial & Municipal                      provincial & municipal                              completed                                                                           DARPO should ensure the completion of the
                  Mapping System                               maps displayed at the                                                                                                                            municipal maps by the MAROs. These should
                                                                               Provl. office                                                                                                                                                be displayed at the Provl. office together with the
                                                                                                                                                                                                                                                    provincial map.

        B.1  Target Setting                                       Provincial LAD targets                              completed with                                                          Target setting should take into account the
                                                                                until 1998 established                             breakdown by                                                             remaining CARP scope balance and the
                                                                                                                                                      municipality by                                                           prescribed period for completion as provided for
                                                                                                                                                      land type by                                                                 by law.

        B.2  Completion of the issuance                                                                                                                                                                          LAD balances for AR programs instituted prior to
                of EPs/CLOAs in OLT areas,                                                                                                                                                                         RA 6657 should be completed. After completion
                settlements & landed estates                                                                                                                                                                       of the documentation at the MARO level,
                                                                                                                                                                                                                                             DARPO should attend to the transmittal to LBP
                                                                                                                                                                                                                                             for compensable land, or approval of application
                                                                                                                                                                                                                                             for VLT/DPS.

                                                                                                                                                                                  DARPO should also immediately review and
                                                                                                                                                                                                                                              process land distribution folders submitted by
                                                                                                                                                                                                                                              the MAROs.

              * Land Surveys                              No. of farmlots/homelots                            Surveys of all OLT                                                        They should coordinate closely with DENR to
                                                                            No. of Landholdings                                    settlements &                                                               fast track and synchronize land survey activities
                                                                                                                                                      landed estates                                                            with the land acquisition & distribution targets.
                                                                                                                                                      completed &            
                                                                             Area surveyed                                               approved
                                                                             (in has)

                                                          No. of claim                                                  all claim folders                                                          They shall supervise and monitor MAROs
                                                                             folders reviewed                                          submitted by                                                                documentation of the lands and ensure that the
                                                                                                                                                     MAROs reviewed                                                        OLT, Settlements and Landed Estates balances
                                                                             No of claim                                                    &/or completed                                                           are completed.
                                                                             folders forwarded                                        and forwarded to
                                                                             to LBP                                                            LBP with 30 days                                                        They shall also gather documents which can be
                                                                                                                                                                                                                                             obtained only at the provincial level.

                                                         Area covered (has)
                                                                            No. of ARBs

             * Distribution                                    No. of individual &                                       Land distribution                                                         Separate individual from collective CLOA
                                                                            mother EPs/CLOAs                                     completed in the
                                                                            distributed                                                     remaining OLT/

                                                         Hectares covered
                                                                            No. of ARBs

        B.3  Issuance of CLOAs                                                                                                                                                                                         They shall supervise and monitor MAROs
                in other land types                                                                                                                                                                                            documentation of other land due for
                                                                                                                                                                                                                                             completion under Phases I, II & III-A with
                                                                                                                                                                                                                                             priority to ARCs and areas where there are
                                                                                                                                                                                                                                             active POs and/or areas where initial support
                                                                                                                                                                                                                                             services have already been provided.

                                                         No. of Claim folders                                     all CFs submitted
                                                                            reviewed                                                         by DARMO

                                                         No. of CFs transmitted                                all "clean" CFs
                                                                            to LBP                                                             transmitted to LBP
                                                                                                                                                     within 30 days

                                                         No. of application for                                   All applicant for                                                             For reporting and monitoring purposes a
                                                                            Deed of Voluntary Land                              Deed of VLT/OP                                                            quarterly report on the status of the VLT/DPS
                                                                            Transfer/Direct Payment                            approved                                                                        scheme shall be submitted by the PARO to the
                                                                            approved                                                                                                                                               Office of the Undersecretary for Field
                                                                                                                                                                                                                                             Operations through the Regional Director, copy
                                                                                                                                                                                                                                             furnished BLAD and MIS.

           * Distribution                                      No. of Individual                                          land distribution
                                                                            and mother EPs/                                         completed in the
                                                                            CLOAs distributed                                       ARCs

                                                         Hectares covered
                                                                            No. of ARBs


        C.1  Execution/Registration                   Provincial leasehold                                  completed by                                                                  DARPOs shall ensure that MAROs are able to
                 of Leasehold Contracts                 scope established                                     1994                                                                                 establish their scope for leasehold this year and
                 and fixing of Rental                                                                                                                                                                                          execution and registration of contracts
                                                                                                                                                                                                                                              completed in ARCs and accelerated in other

                                                         Leasehold contracts                                  completed for                                                                  DARPOs shall ensure that MAROs are able to
                                                                            executed & registered                                priority areas                                                                   compute and fix the provisional lease rentals in
                                                                                                                                                                                                                                              case of disagreement or non-approval by any of
                                                                                                                                                                                                                                              the parties involved in the determination of lease

                                                         Hectares covered
                                                                            No. of ARBs

        C.2  Monitoring of other Non-Land       List Prepared and                                      Masterlist of                                                                     DARPOs shall identify corporations subject to
                Transfer Schemes & of                  Updated                                                       Corporations                                                                    Production & Profit Sharing (PPS) and Stock
               Commercial Farm Deferment                                                                              under approved                                                               Distribution Option (SDO), and those approved
                                                                                                                                                   PPS, SDO & CFO                                                            for Commercial Farm Deferment (CFD).

                                                         Compliance with                                        100% monitored                                                              They shall monitor the status of lands under or
                                                                            PPS and SDO                                             quarterly                                                                             have been applied for these non-land transfer
                                                                            schemes monitored                                                                                                                              schemes. They should be ready with the
                                                                                                                                                                                                                                               information in case of inquires from the Central
                                                                            CFD Monitored                                            No. case of non-                                                              Office or the concerned public. Copy of report
                                                                            non-compliance                                          compliance                                                                      should be sent to the MAROs where said lands
                                                                            investigated and                                          monitored                                                                        are located.
                                                                            appropriate action                                       during the year
                                                                            taken, i.e., legal                                            remain unacted
                                                                            action if necessary

                                                         Quarterly report                                           report submitted                                                              Quarterly status report should be prepared and
                                                                            submitted to DARCO-                                on time                                                                              submitted to DARCO
                                                                            USec FOG/SSO


        D.1  Monitoring of Land                          Task Force on Land                                   one per province                                                             DARPOs should form a Joint DAR-DOJ Task
                Conversions                                     Conversion formed                                                                                                                               Force on Land Conversion which shall
                                                                                                                                                                                                                                              immediately investigate/act on land conversions
                                                                                                                                                                                                                                              without DAR approval reported by the MAROs.

                                                         Report on land                                          Legal action taken
                                                                            conversions w/out                                    on all unauthorized
                                                                            DAR approval                                            conversion
                                                                            investigated &
                                                                            appropriate legal
                                                                            action taken

                                                         Report on action                                      Updated MARO
                                                                            taken provided to                                     on the status of
                                                                            MAROs                                                      reported cases

      D.2  Monitoring for Cutting of                  Unauthorized coco-tree                          Legal action                                                                      DARPOs should immediately investigation/act
              Coconut Trees                                  cutting investigated and                          taken on all                                                                       on coco tree cutting without PCA approval
                                                                           appropriate legal action                         unauthorized                                                                      reported by the MAROs.
                                                                            taken                                                         coco-tree cutting

                                                         Report on action                                     Update MARO
                                                                            taken provided to                                    on the status of
                                                                            MAROs                                                     reported cases


A.     Resolution of Pending                           No. of legal                                               agrarian case                                                                  One of the major policy thrusts of the
        Judicial & Non-Judicial                          cases resolved:                                       resolved                                                                            Department is to accelerate resolution of legal
        Agrarian Cases in the                            Judicial                                                                                                                                                  cases (judicial and non-judicial). Just as wiping
        Province                                                    Non-Judicial                                                                                                                                         out of backlogs is a priority in LTI, wiping out of
                                                                                                                                                                                                                                            case backlogs is a priority of the Legal Affairs
                                                                                                                                                                                                                                            Office, the DARAS and their counterparts in the

                                                         Ave. period of

                                                        No. of Clientele

                                                        No. of mediation                                    all BARCs with
                                                                          cases resolved                                      mediation cases

                                                        Copy of status report                           Feedback on all
                                                                           on cases sent to MAROs                   changes in the
                                                                                                                                           status of cases
                                                                                                                                           provided to

B.    Legal Information and                            No. of clientele                                                                                                                                    DARPOs should service the legal information
        Education                                                                                                                                                                                                                 and counseling requirements of farmer
                                                                                                                                                                                                                                           beneficiaries and extend legal assistance to
                                                                                                                                                                                                                                           them in quasi-judicial cases. MAROs should be
                                                                                                                                                                                                                                           provided updates on the status of the cases.


A.     Social Infrastructure
        Building & Strengthening

        A.1  NGOs/POs Identification                Consolidated                                      One consolidate                                                                 DARPOs shall consolidate the NGO/PO profiles
                and Profiling Consolidation          provincial NGO/PO                             profile prepared                                                                  prepared by the MAROs. In addition, they shall
                                                                            profiles completed                             and updated                                                                        similarly prepare profiles of provincial
                                                                                                                                           semi-annually                                                                     federations of POs. Using these profiles, they
                                                                                                                                                                                                                                          should do the groundwork for establishing
                                                                                                                                                                                                                                          partnerships at the provincial level.

                                                         Report submitted                               Consolidated
                                                                            to DARRO                                            report submitted
                                                                                                                                           by March 1994
                                                                                                                                           to DARCO

         A.2  ARC Identification                          ARCs of the prov.                                 Identification and                                                              DARPOs together with partner groups shall
                                                                           prioritized for devt.                               prioritization of                                                                    identify the ARCs of the province following the
                                                                           until 1999                                              the succeeding                                                                 set must and criteria. Final list of 1993 ARCs
                                                                                                                                           batches of ARCs                                                               should be duly certified and sent to BARIE.
                                                                           ARC List submitted to                        completed
                                                                          PDMS (except for
                                                                          1993-to BARIE)

        A.3  ARB/ARC Profiles                          ARB/ARC Profiles                                 Completed for all                                                             They shall also assist the Development
               Consolidation                                 Consolidated                                         1993 & 1994 ARCs                                                         Facilitators in the profiling and shall compile of all
                                                                                                                                                                                                                                       ARBs/ARCs in the province. Copies of the ARC
                                                                          Profiles for 1993 ARCs                                                                                                                    Form Nos. 2 & 2A should be sent to DARCO
                                                                          submitted to BARIE;                                                                                                                         copy furnished the DARRO. (For 1993, submit
                                                                          1994 to PDMS                                                                                                                                    to BARIE)

       A.4  Screening of ARPTs as                  Qualified DFs selected                      all ARPTs in all                                                                   DARPOs shall ensure that ARPTs who will act
              ARC Development                           and deployed to ARCs                       ARCs in the                                                                        as development facilitators in the ARCs
              Facilitators                                                                                                        province have                                                                     possess the desired qualities of CO workers. It
                                                                                                                                          been screened,                                                                  is the PARO's responsibility to ensure that at
                                                                                                                                          trained and                                                                          least one capable ARPT is assigned per ARC.

      A.5  Ladderized Training                        conduct of TNAs                                  100% of all                                                                          Based on the TNAs submitted by the MAROs
              for ARBs                                            assisted                                                request for TNA                                                                 and validated with the community, the
                                                                                                                                          of DFs                                                                                  Beneficiaries Development & Coordination
                                                                                                                                          granted/assisted                                                               Division shall prepare Info & Educ Program for
                                                                                                                                                                                                                                        ARBs in the ARCs in coordination with the
                                                                                                                                                                                                                                       Regional I & E Division. The Program should
                                                                                                                                                                                                                                       conform with the Framework for Ladderized
                                                                                                                                                                                                                                       Training for ARBs.

                                                        Social Prep. & Org'l.                           At least 50% of
                                                                           Bldg. Trainings                                   ARBs in ARCs         
                                                                           conducted                                            have completed          
                                                                                                                                          the trainings
                                                                                                                                          under the Social
                                                                                                                                          Prep Stage

                                                        No. of Capability                                 Capability Bldg.                                                                Capability Building and Enterprises
                                                                          Building and Enterprise                    & Enterprise Devt.                                                            Development trainings can be responded to by
                                                                          Development trainings                      training needs                                                                   tapping the expertise of other training institutions
                                                                          initiated/conducted                             prioritized &                                                                       of partner NGOs and line agencies.
                                                                                                                                         priority trgs

                                                        Training Completion                         All Training                                                                        Reporting shall be done following the MIS
                                                                          Report submitted to                          Reports submitted                                                           prescribed forms which will be installed after
                                                                          DARRO                                                to DARCO on time                                                            the initial piloting.
                                                                                                                                        copy furnished
                                                                                                                                        the DARRO

         A.6  Monitoring of the DFs'                  DFs' action plans                              all DFs' action                                                                      Appropriate actions/assistance should be
                 Action Plans for the ARCs           monitored                                          plans monitored                                                                 provided.
                                                                          Monthly Assessment                       12
                                                                          with DFs conducted                         ARC Assessment

B.    Economic & Physical
        Infrastructure Support

        B.1  Packaging of the ARC                   No. of Tentative                                100% completed                                                               PAROs shall assist the community and the DFs
                Development Plan                         ARC Dev't. Plans                             and packaged                                                                    in the preparation of tentative ARC Development
                                                                          and Project Profiles                         for all 1993 &                                                                     Plan and in the preparation of Project Profiles
                                                                          preparation assisted                      1994 ARCs                                                                         Development Plans for the 1993 ARCs should
                                                                          and plans packaged                                                                                                                     be submitted to PDMS by March 1994; and for                                                                                                                                                                                                                                                                                                                                                                                           
  the 1994 ARCs by June 1994.

        B.2  Preparation of Provincial                No. of PARDP                               submitted to
                Agrarian Reform Development     prepared & submitted                 PDMS
                Plan (PARDP)

        B.2  Project Development                      No. of Project                                At least one                                                                          DARPOs shall again assist the communities in
                                                                            proposal                                        integrated project                                                                 the preparation/packaging of project proposals
                                                                            prepared/packaged                     proposal per                                                                         for identified projects for resource accessing.

       B.3  Economic & Physical Infra             No. of CARP-funded                    100% of CARP                                                                      The DARPO should monitor implementation of
               Support Projects of other               projects                                           funded projects                                                                    all CARP-funded projects of other CARP
              agencies validated/monitored       validated/monitored                      validated/                                                                               implementing agencies to ensure that they are
                                                                                                                                     monitored                                                                              prioritized for the identified ARCs and
                                                                                                                                                                                                                                    implementation is properly done.

                                                        No. of status reports
                                                                           prepared & submitted
                                                                           to appropriate bodies
                                                                           & the MAROs

                                                         Irregularities in                           all irregularities                                                                   PAROs shall likewise follow-up resolution of
                                                                            project implementation            in project                                                                               problems reported and if unacted report to
                                                                            reported to PARC Sec               implementation                                                                   PARC Secretariat copy furnished the RD. All
                                                                                                                                  reported                                                                                efforts should be done to resolve problems at
                                                                                                                                                                                                                                  the CIT level.

      B.4  DAR-funded SPO/AIDA projs.       Account officers                            All SPO-AIDA/
              Implemented by NGOs/POs         assigned to monitor                   DRDAP projects
              monitored                                         SPO-AIDA & DRDAP                   monitored &
                                                                          projects                                         payments of
                                                                                                                                  loans by


A.     Personnel Training                              TNAs conducted &                     TNAs regularly                                                                       The DARPOs shall regularly assess the
                                                                          report submitted to                    conducted                                                                               training needs of the municipal and provincial
                                                                          Regional I & E Division                                                                                                              staff.

B.    Information & Communication           No. of Problem                           One/month                                                                              Monthly PSWs should be conducted with
                                                                         Solving Workshops                                                                                                                     MAROs and CARPOs to clarify policies,
                                                                         conducted                                                                                                                                     guidelines covering both LTI and PBD.

                                                       Information needs                     Consolidation of                                                                     Information needs assessment is necessary to
                                                                         per type of client                          Provincial Info                                                                         determine the information needs of the various
                                                                         determined/assessed              Needs                                                                                      clientele of the province. The results will be used
                                                                                                                                Assessment                                                                            to plan out succeeding information programs and
                                                                                                                                completed at the                                                                     strategies to be adopted by the province.
                                                                                                                                end of 1st Qrtr. of
                                                                                                                                the year

                                                       Provincial                                   Provincial Com                                                                        The Provincial/AR Com Plan would provide the
                                                                         Communication                        Plan prepared                                                                         over-all communication framework for the
                                                                         Plan developed                         based on                                                                                  operationalization of CMP at the provincial and
                                                                                                                               info needs                                                                               the ARC level. Com Plans shall be prepared
                                                                                                                               assessment and                                                                   during the first quarter and should be reviewed
                                                                                                                               in consultation/                                                                       periodically.
                                                                                                                               coordination with
                                                                                                                               DFs and the

                                                      IEC materials for                        IEC materials,                                                                       Based on the information needs generated,
                                                                        various clients                            develop, produced                                                                various IEC materials will be developed,
                                                                       develop, produced                      & distributed                                                                          produced and distributed to target clients. Such
                                                                       and distributed                             based on the                                                                         would utilize indigenous/community oriented IEC
                                                                                                                               information needs                                                                materials such as peryodikits, plyers, flipbook,
                                                                                                                               of the clients                                                                          leaflets, primers and posters.

                                                      New articles/Features              Consolidation of                                                                   News articles and features regarding CARP and
                                                                        consolidated and                       news articles                                                                        ARC updates and its development will be
                                                                       submitted                                     and features                                                                         generated from the municipal offices as part of
                                                                                                                              completed                                                                             information dissemination about the program.
                                                                        News articles and                     submitted to                                                                         These news items can be utilized at the
                                                                        features published/or               DARRO                                                                                  provincial level for possible publication and airing
                                                                        aired at the provl level                                                                                                               in local newspapers and radio station, otherwise
                                                                                                                                                                                                                               these can be submitted to DARRO.

                                                      Radio releases                          Radio releases                                                                  As part of information campaign on the program,
                                                                        develop and aired                      develop & aired                                                                  the provincial level should initiate, develop and
                                                                                                                               at least                                                                                 coordinate with local radio stations if available in
                                                                                                                               twice/month                                                                        the area, to broadcast the developed radio

                                                      Print/Press Materials               Print/Press                                                                           The Provincial office should maintain contacts
                                                                       developed and                           Materials                                                                               and coordinate with local newspapers and
                                                                       released                                     developed/                                                                             publication to publish CARP/ARC developments
                                                                                                                             released in local                                                                  and updates as part of information campaign on
                                                                                                                             papers on a                                                                          CARP.
                                                                                                                             regular basis

                                                      CARP Briefings,                       CARP Briefings,                                                                    As part of the international communication, the
                                                                       Fora/Symposia                          Fora/Symposia                                                                     DARPO should initiate the conduct of
                                                                       and Pulong-pulong                   & Pulong-pulong                                                                 CARP/ARC Briefings, Fora/Symposia and/or
                                                                       conducted                                   conducted for the                                                                 Pulong-pulong at the provincial level and in the
                                                                                                                             municipalities                                                                       municipalities in close coordination with the
                                                                                                                             on a regular basis                                                                MAROs.

                                                     Exhibits mounted                      at least once                                                                          As part of info campaign, exhibits can be
                                                                                                                            per quarter                                                                             mounted at the provincial office or in any
                                                                                                                                                                                                                             conspicuous place to showcase CARP/ARC
                                                                                                                                                                                                                             accomplishment and activities.

                                                     Bulletin Board                            A Bulletin Board                                                                    Bulletin Board should be maintained per
                                                                       Maintained                                 is maintained per                                                                  provincial office and info materials posted
                                                                                                                            provincial office                                                                      should be changed on a regular basis or
                                                                                                                                                                                                                              depending on the nature of information, this is
                                                                                                                                                                                                                              one way of informing DAR personnel as well as
                                                                                                                                                                                                                              walk-in clientele about the program and the
                                                                                                                                                                                                                              office activities.

                                                      Other info/com                         Other info/com                                                                      The provincial office should provide assistance
                                                                        approaches/channels            approaches or                                                                       to the municipalities by directly conducting other
                                                                        conducted                                 channels                                                                                info/com approaches or channels such as
                                                                                                                            conducted                                                                              people's theater, puppet show, Info caravan, etc.
                                                                                                                                                                                                                             carrying different themes/messages (based on
                                                                                                                                                                                                                             info needs/current issues) in coordination with
                                                                                                                                                                                                                             the DFs & other partner NGOs, POs, LGUs,

C.    Budgetary & Other Resources         Budgetary Support                   Sufficient &
        Support Provision                                                                                    timely support
                                                                                                                            to MAROs

                                                                                             Every MARO
                                                                                                                            should have an
                                                                                                                            office, a typewriter,
                                                                                                                            filing cabinet,
                                                                                                                            tables & chairs,
                                                                                                                            & calculators

                                                                                             Mobility allowance
                                                                                                                            provided to field

D.    Resource Accessing                      Amount of resources                 P10M per ARC per
                                                                    accessed                                      year accessed

V.     COORDINATE                                                                                                                                                                                             PAROs should always consciously exert effort
        MECHANISMS                                                                                                                                                                                             to establish partnership NGOs/POs, provincial
                                                                                                                                                                                                                               offices of other CARP implementing agencies,
                                                                                                                                                                                                                               and the provincial government.

A.     Partnership with                              No. of NGO/PO                              at least one                                                                             DARPOs shall try to convince existing
        NGOs/POs                                        Partners                                         partnership                                                                              NGOs/POs in the province to support CARP,
                                                                                                                             established                                                                             especially but not limited to institution building
                                                                                                                             per province                                                                             of ARBs in ARCs.

B.    Peasants Advisory                          No, of Monthly PO                         12 PO
        Council                                              Consultation help                        Consultation help

C.    Landowner Desk                             LO desk established                  One/province

D.    Provincial CARP                              Operational PCIT/                                                                                                                            DARPOs shall take the lead in
        Implementing Bodies                     PARCCOM/other                                                                                                                             organizing/reconstituting/strengthening the
        Operationalization                           forms of provl.                                                                                                                                  PCIT/PARCCOM and/or other partnership
                                                                    partnership bodies                                                                                                                          bodies PAROs should also meet regularly with
                                                                                                                                                                                                                                the governors and congressmen to update them
                                                                                                                                                                                                                                on the status of CARP implementation in the

E.    Joint DAR-other agencies             Joint Planning                                One Joint                                                                                 Again, DAR shall take the lead in synchronizing
        Planning Session                           Session conducted/                     Planning session                                                                  work program & targets of the different CARP
                                                                    Work programs                             conducted/                                                                              agencies. It is, however, expected that this has
                                                                    synchronized                                 Province/yr                                                                               also been done at the National level.


A.     Annual Performance                       Performance                                 Annual
        Contract                                             contractual submitted                  performance
                                                                    to the Regional                              submitted to and
                                                                    Director                                            approved by the
                                                                                                                              RD within the
                                                                                                                              second month
                                                                                                                              of the year


               PROGRAM                                   PERFORMANCE                      TARGETS                                                                               DESCRIPTION
           KEY RESULT AREAS                              INDICATOR



        A.1  LTI Database                                   Municipal CARP                     CARP Scope                                                   Validation of CARP scope is an urgent task.
                                                                           Scope validated                      validation                                                        Unless an accurate database is established,
                                                                                                                             completed                                                       actual extent of work to be done can not be
                                                                                                                                                                                                       determined and realistic targets based on
                                                                                                                                                                                                        balances and programs phasing can not be set.

                                                         LAD Scope per                           -do-                                                               In many provinces, CARP scope is defined only
                                                                            barangay established                                                                                     up to the municipal level, What we want to have
                                                                                                                                                                                                         is CARP scope broken down by barangay, per
                                                                                                                                                                                                         land type and per landholding in terms of title,
                                                                                                                                                                                                         area landown and beneficiaries.

       A.2  LTI Tracking System                       LAD inventory                          Inventory                                                            Each MARO shall operationalize the tracking
                                                                           Worksheet Prepared             Worksheet                                                        mechanism for LTI activities per barangay to be
                                                                                                                             completed &                                                      installed by MIS. This will facilitate tracking of
                                                                                                                             displayed at the                                                the status of claim/distribution folders making the
                                                                                                                              MARO office                                                     delivery of information to interested parties more
                                                                                                                                                                                                         efficient and expeditious.

                                                         Monthly Update                      12 Monthly                                                         Data recorded in this tracking system will also
                                                                           Worksheet Prepared             Update                                                               be the basis of the monthly report to be
                                                                                                                              Worksheet                                                        submitted to the PARO. The PARO in turn, shall
                                                                                                                             prepared                                                            give a copy of the monthly Status Report Form
                                                                                                                             after completing                                               on claim folders submitted by MAROs.
                                                                                                                              the inventory

                                                         monthly reports                    12 reports
                                                                           submitted to                           submitted on
                                                                            PARO                                      time

      A.3  EP/CLOA Information                        List of Distributed                12 monthly                                                        Since the municipal office is responsible for
              System                                                 EPs/CLOAs prepared         updates                                                            distributing the EPs and CLOAs to the farmer
                                                                                                                                                                                                        beneficiaries, they shall then be responsible for
                                                                                                                                                                                                        reporting what EP or CLOA have been
                                                                                                                                                                                                        The list shall be to update records in the EPIS
                                                                                                                                                                                                        and CLOAIS.

      A.4  Municipal Mapping System              municipal maps                  completed                                                        The base map should show the political
                                                                            prepared and                                                                                                   subdivisions in the municipality and should have
                                                                            displayed at the                                                                                                 tables at the side of the board showing data on:
                                                                            municipal office                                                                                                 a.     Validated Scoper, Cumulative Accomp. &  Balance by Barangay;
                                                                                                                                                                                                         b.     Name and location of the ARC/s;
                                                                                                                                                                                                         c.     Summary (Total no., units, ARBs, Cost) of projects and trainings implemented/conducted by type, by barangay;
                                                                                                                                                                                                         d.     Codes used to designate each land type & project type.

                                                                                                                                                       The maps will have two overlays:
                                                                                                                                                                                                         1.     Show the subdivision by land holding, land type & status of acquisition
                                                                                                                                                                                                         2.     Show the strategic location of the CARP implemented proj's. as well as the location of the ARCs.

      A.5  Knowledgeable MARO staff           Knowledge of scope,          all MARO staff
                                                                          targets and basic                should be
                                                                          municipal data                     knowledgeable
                                                                                                                          of the basic
                                                                                                                         about the mun.


        B.1  Documentation of OLT Areas                                                                                                                                      LAD balances for AR programs instituted prior to
                Settlement & Landed Estates                                                                                                                                      RA 6657 should be completed.

                                                                                                                                                         Written reports in critical blocks encountered
                                                                                                                                                                                                            should be sent immediately to the PARO for
                                                                                                                                                                                                            appropriate action. The PARO in turn should
                                                                                                                                                                                                            give immediate feedback on the action taken.

           * Identification &                               No. of Field                          Part I of FIR                                                              BARC should be involved in the field
                 Documentation                              Investigation                       completed for                                                           investigation in the event that LBP
                                                                           Conducted                          all remaining                                                            representative is not present and disagrees with
                                                                                                                         OLT/LE/                                                                     the findings, MARO should immediately
                                                                                                                         Settlements                                                              coordinate the validation by the Composite
                                                                                                                         balances                                                                   Team to be able to come up with the
                                                                                                                                                                                                             recommendations binding to both LBP & DAR.

           * Lan Surveys                                   No. of Parameter &             completed for                                                         To be done together with DARPO survey team
                                                                           Land Use surveys/              all remaining                                                          and/or DENR & with BARC attesting to the
                                                                          segregation surveys           OLT/LE/                                                                    accuracy of the survey.
                                                                          assisted                                Settlements

                                                        No. of LHs                                 -do-
                                                                           No. of farmlots/homelots
                                                                           Area surveyed (has.)               -do-

         * Transmittal of                                    No. of "clean"                            -do-                                                                       "clean" means CFs are in order and complete
               CFs to DARPO                                 claim folders                                                                                                          (for documents available at the MARO level)
                                                                           forwarded to DARPO

B.2  Documentation of                                   No. of FIR                              100% of lands                                                       All lands targeted for distribution as of middle of
        other land types:                                     Completed                            already covered                                                    1992, as defined in R.A. 6657, i.e., those lands
                                                                                                                            by CARP in ARCs                                                 under Phase I, II & III-A should already be
        (All Lands already covered                                                                    VOS backlogs &                                                    documented. Priority should be in ARCs and
        under Phases I, II & III-A                                                                         VLT/DFS                                                                 areas where there are POs and/or areas where
                                                                                                                            applications                                                           initial support services have already been
                                                                           no. of LHs                              documented                                                           provided.
                                                                           No. of farmlots/
                                                                           homelots                                                                                                                  Documentation here means claim folders have
                                                                                                                                                                                                               been prepared.

                                                         Area surveyed (has)                                                                                              All problems which cannot be resolved at the
                                                                                                                                                                                                               MARO level should likewise be brought to the
                                                                                                                                                                                                               immediate attention of the PARO

                                                         No. of perimeter/land
                                                                            use surveys assisted

                                                         No. of CFs transmitted
                                                                            to PARO


        C.1  Leasehold Operation                     Leasehold scope by             municipal                                                             Leasehold will have an immediate impact on the
                                                                           crop and land                          leasehold scope                                                incomes of the farmers. Despite share tenancy
                                                                           category established             established                                                         being outlawed, many farmers still work under        
                                                                                                                                                                                                             this arrangement.

                                                           - No of FBs                                                                                                           MAROs should establish the scope for
                                                                               - Area (Ha.)                                                                                                          leasehold within the year. In establishing the
                                                                               - No. of LO                                                                                                           scope, the MAROs should take into
                                                                                                                                                                                                             considerations the following lands if tenanted:
                                                                                                                                                                                                             a.     exempted lands;
                                                                               - No. of Lease                      completed in                                                       b.     retained areas;
                                                                                 rentals fixed                         all ARCs                                                             c.     lands not yet covered (except those lands which can already be acquired within six months).

                                                           - No. of Provisional                  -do-
                                                                                 rental                                                                                                                   MARO should follow the steps/procedures in implementing the Leasehold Program:
                                                                                                                                                                                                              1.     Determine whether a particular area is covered by leasehold;
                                                                                                                                                                                                              2.     Determine whether tenancy exist in the area;
                                                                                                                                                                                                              3.     Gather all relevant land and production info/data;
                                                                                                                                                                                                              4.     Determine and fix the lease rental;
                                                                                                                                                                                                              5.     Reduce the agreement into a leasehold contract;
                                                                                                                                                                                                              6.     Register the leasehold contract.

                                                                                                                                                           Should there be a strong resistance from the landowners, however, priority for leasehold be
                                                                                                                                                                                                                the areas where there are strong farmers organizations clamoring for its implementation.

                                                                                                                                                            In case of disagreement or non approval by any of the parties involved in the determination of
                                                                                                                                                                                                                lease rental, the MARO shall compute and fix  the provisional lease rental.

        C.2  Monitoring of other Non-Land           Report of non-                       All cases of non-                                                 The MAROs should secure a report prepared by
                Transfer Schemes, and of                 compliance submitted        compliance with                                                  the PARO on the status of lands applied for
                Commercial Farm Deferment           to PARO                                 non-LTI schemes                                              other non-land transfer schemes such as stock
                                                                                                                                  initially                                                                 distribution option and profit sharing, and
                                                                                                                                  investigated                                                       commercial farms who have applied for
                                                                                                                                  and reported to                                                 deferment. They should be ready with this
                                                                                                                                  the PARO                                                           information case of inquiries from the concerned public.

                                                                                                                                                           Reports of non-compliance should be initially investigate and reported to the PARO.


        D.1  Monitoring of Land                          Reports and land                 all cases of land                                                    The MARO should immediately report to the
                Conversions                                     conversion submitted         conversion in the                                                   Joint DAR-DOJ Task Force through the PARO
                                                                             to the PARO                          municipality are                                                    any land conversion in the municipality which is
                                                                                                                             reported to the                                                       undertaken without DAR approval.

       D.2  Monitoring of Cutting                       Report of Coconut               no illegal coco                                                       Case of cutting of coconut trees should be
               of Coconut Trees                             tree cutting submitted         tree cutting in                                                         initially investigated & documented.
                                                                           to the PARO                          the municipality
                                                                                                                           unreported to                                                          If without PCA approval, a report should be
                                                                                                                           the PARO                                                                 submitted to PARO.


        A.1  Mediation and Conciliation            No. of Mediation &               100% of all                                                             MAROs/ARPTs and/or Paralegal officers are
                of AR conflicts                                  conciliation                           conflicts in                                                              expected to assist the BARCs in settling
                                                                            conducted &                         ARCs subjected                                                   conflicts at the barangay level before they
                                                                            documented                         to mediation                                                           become full-blown cases.

                                                                                                                                                          Prepare documentation as provided for in the BARC Manual.

                                                         No. of BARCs                       all BARCS in
                                                                           assisted in                             ARCs with land
                                                                           Mediation &                           conflicts for
                                                                           Conciliation                            mediation assisted

                                                        No. of Conflicts                     Conflicts
                                                                           Resolved                               resolved


A.     Social Infrastructure
        Bldg. & Strengthening

       A.1  NGOs/POs Identification                No. of NGO/PO                   completed for                                                        The MARO should make a list of all NGOs/POs
              and Profiling                                     Profiles taken                      all NGOs/POs                                                        that are active in development work in the
                                                                                                                         in the mun.                                                             municipality. Profile of each one should be made
                                                                                                                                                                                                          following the format stated in the BARC Training Manual.

                                                       No. of NGO/PO                    at least one in                                                        MAROs should link up with NGOs/POs &
                                                                         partners                                areas where there                                                 secure their assistance in the ID and
                                                                                                                        are NGOs/POs                                                       development of ARCs.

      A.2  ARPTs Selection and                     No. of ARPTs                        each ARC shld.                                                      ARPTs shall act as ARC development
             Deployment to ARCs                      selected and                        have at least one                                                   facilitators. Where there are NGO/PO partners,
                                                                         deployed to                           full-time ARPT                                                        their community organizers shall take the lead
                                                                         ARCs                                     in charge of ARC                                                    in the organizing work, with this ARPTs
                                                                                                                          Devt. work                                                              assisting

                                                       No. of DFs with                    DFs action plan                                                     DFs performance shall be evaluated against the
                                                                         action plan                            operationalized                                                     action plans they submitted to DARPO.

     A.3  ARB/ARC Profiles                            No. of ARB/ARC                   completed for                                                        Detailed benchmark surveys are necessary to
                                                                         profiles completed              all 1993 & 1994                                                     be able to later assess the impact of agrarian
                                                                         and validated                        ARCs in the                                                           reform in the lives of the beneficiaries. DFs shall
                                                                                                                         municipality                                                           assist the Community's Research Team
                                                                                                                                                                                                          complete ARC profiling and mapping.

     A.4  Tentative/Validated ARC                No. of tentative/                    completed for                                                          DARMO's DFs shall assist the Planning Team
             Development Plan                          validated ARC                      all ARCs in the                                                        in the new ARCs prepare the tentative ARC
                                                                        Development Plans            municipality                                                             development plan. For the first batch of ARCs,
                                                                        Prepared and                                                                                                         validated 5-Year Development Plan based on a
                                                                        Validated                                                                                                                Strategic Development Planning Workshop is

    A.5  Ladderized Training
           for ARBs

      * Training Needs of                           TNA conducted                     completed for                                                          MAROs should assist the core group & other
           ARBs in ARCs                                                                                  all ARCs                                                                   community leaders conduct a Training Needs
           Determined                                      List of priority                                                                                                           Assessment of ARBs in identified ARCs in
                                                                      training submitted to                                                                                              coordination with the DARPO Beneficiaries
                                                                      DARPO-BDCD                                                                                                        Development Coordination Division (BDCD) and
                                                                                                                                                                                                         the functional BARCs/POs in the areas.

    A.6  Community Media
            Program                                           Information Needs              Assessment of                                                      Information Needs Assessment should be
                                                                       Assessment                         information needs                                                conducted by the municipal office at the start
                                                                       conducted                             per ARC/brgy.                                                         of the year. The results of such would determine
                                                                                                                       completed by                                                          the information requirements of target clientele
                                                                                                                       the 2nd month                                                        and this would have to be submitted to the
                                                                                                                       of the year                                                               DARPO on the 1st week of March.

                                                     Information Needs              Information                                                              This need not be conducted separately but can
                                                                      generated                              needs of various                                                     be part of the ARC profiling.
                                                                                                                      clients at the
                                                                                                                      municipal level

                                                     IEC materials                       IEC materials                                                         To supplement the major activities in the
                                                                      distributed                             distributed to                                                           ARC/barangays various IEC materials should
                                                                                                                      various clients                                                         be distributed. The development/production of
                                                                                                                      in the municipality                                                   these materials is the responsibility of the
                                                                                                                                                                                                         DARPO & DARRO, MARO/DF should
                                                                                                                                                                                                         coordinate with DARPO regarding this,
                                                                                                                                                                                                         especially in the type and content of the IEC
                                                                                                                                                                                                         materials needed in the field.

                                                    News Articles/                        submitted to                                                           Based on the CARP/ARC developments in the
                                                                      Features prepared               DARPO at least                                                      municipality, news articles and features should
                                                                      and submitted                        once a month                                                        be prepared and submitted to DARPO for
                                                                                                                                                                                                         publication. This is part of information
                                                                                                                                                                                                         dissemination on CARP.

                                                     Fora/Symposis/                   fora/symposis/                                                      Part of interpersonal communication,
                                                                      Pulong-pulong                     pulong-pulong                                                       fora/symposia/pulong-pulong should be
                                                                      conducted                             conducted per                                                       conducted in every ARC to discuss various
                                                                                                                      ARC once in                                                          issues and concerns on CARP and ARC
                                                                                                                      every quarter                                                          program. DARPO can provide assistance in the
                                                                                                                                                                                                       conduct of this activity.

                                                     Exhibit mounted                   Exhibit mounted                                                   As part of info campaign, exhibits can be
                                                                                                                       at the municipal                                                    mounted at the municipal office or any
                                                                                                                       office once in                                                         conspicuous place at the municipal level to
                                                                                                                       every quarter                                                         showcase CARP/ARC accomplishments and
                                                                                                                                                                                                       activities. Exhibits can be done during special
                                                                                                                                                                                                       occasions/events in the municipality/barangay.

                                                     Bulletin Boards                    Bulletin Board                                                       Bulletin Board should be maintained per
                                                                       maintained                           maintained at                                                        municipal office. Info materials posted should be
                                                                                                                       the municipal                                                        changed regularly depending on the nature of
                                                                                                                       office                                                                       the information. This is one way of informing
                                                                                                                                                                                                        DARMO personnel and partners, and walk-in
                                                                                                                                                                                                        clientele about the program and office

                                                                                          Info materials
                                                                                                                        posted changed
                                                                                                                        on a regular basis

                                                      Other info/                             The conduct of                                                   This would include other info/com approaches or
                                                                        communications                 other info/com                                                   channels such as people's theater, puppet
                                                                        approaches or channels   approaches or                                                   show, info caravan, etc. The DARMO is
                                                                        organized/conducted          channels                                                            responsible for organizing the conduct of such
                                                                                                                        organized at the                                                activities. It shall closely coordinate with the
                                                                                                                        municipal/brgy.                                                 DARPO-BDCD for the actual conduct of such
                                                                                                                        level at least                                                      activities in the ARCs.
                                                                                                                        once a year

      A.7  Organizing Building &                     No. of functional                all ARCs should                                                Organizing work need not necessarily be done
             Strengthening                                  ARBs organization             have at least one                                              by the Development Facilitators. If there are
                                                                                                                       functional ARBs                                                partner NGOs/other POs, they should take the
                                                                                                                       organization                                                       lead in the organizing work. These organization
                                                                                                                                                                                                    may be registered or informal. Functional means
                                                                                                                                                                                                    that the organization members regularly meet
                                                                                                                                                                                                   and have activities/projects. Detailed indicators
                                                                                                                                                                                                   of functional can be drawn from the ARC
                                                                                                                                                                                                    Monitoring and Reporting System being piloted.

B.    Economic & Physical
        Infrastructure Support

        B.1  Support Services                             List of support                   completed for                                                   The tentative/validated ARC development plan
                Needed by the ARCs                      services/projects               all ARCs                                                            done in consultation with BARCs, the ARBs
                Identified                                           included in the ARC                                                                                     organization and the community members
                                                                            Devt. Plan & submitted                                                                               should contain the list of basis support services
                                                                             to BDCD                                                                                                        needed in the ARC. This information should be
                                                                                                                                                                                                     relayed to the DARPO BDCD. This need not be
                                                                                                                                                                                                     a separate report.


      A.1  Municipal CARP implementing       MCIT/other                            MCIT                                                                MARO should always consciously exert effort to
              Team/Other Partnership                   partnership bodies             operationalized                                             establish partnership with NGOs/POs, municipal
              Bodies formalized and                      operationalized                                                                                            offices of other CARP implementing agencies
              operationalized                                                                                                                                                            and the municipality council. MAROs should
                                                                                                                                                                                                     also regularly meet with the Mayors and update
                                                                                                                                                                                                      them on the status of CARP implementation in
                                                                                                                                                                                                       the area.

      A.2  BARC Operationalized                   No. of BARCs                       all barangays                                                    BARCs play a major role in accelerating both
                                                                         organized/reorganized/      covered by all                                                     LTI and PBD.
                                                                         strengthened                        ARCs should have
                                                                                                                         functional BARCs


A.     Annual Performance Contract            Performance                         Annual                                                                Performance contract should consider these
                                                                         contract submitted                performance                                                     standards of performance.
                                                                          to PARO                                 contract of the
                                                                                                                           MARO submitted
                                                                                                                           to and approved
                                                                                                                           by PARO within
                                                                                                                           the second month
                                                                                                                           of the year



Department of Agrarian Reform
Elliptical Road, Diliman
Quezon City, Philippines
Tel. No.: (632) 928-7031 to 39

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