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May 1990





Prefatory Statement

The distribution and/or titling of lots in favor of qualified beneficiaries in agricultural landed estates is characterized by a long and tedious process resulting in the unnecessary delay in the issuance of titles to deserving farmer-beneficiaries. This situation negates the very purpose of the Comprehensive Agrarian Reform Program. There is need, therefore, to revise existing rules and procedures in order to facilitate the issuance of titles to the beneficiaries in DAR administrative landed estates.   IDCScA


Legal Bases

The primacy of RA 6657 as the Comprehensive Agrarian Reform Law of the government is clearly stated under Section 75 thereof which provides that ". . . other laws not inconsistent with this Act shall have suppletory effect."

Under Section 49 of aforesaid law, the DAR is authorized to issue rules and regulations, whether substantive or procedural, to carry out the objects and purposes of this Act.

On the basis of the aforecited sections, these Revised Rules and Procedures are hereby adopted.



These Revised Rules and Procedures shall apply to all agricultural landed estates administered by the DAR, not previously covered by "Deeds of Sale" properly issued by the DAR to the beneficiaries of the program as listed in Annex A hereof.


Statement of Policies

A.        Land has a social function, hence, there is a concomitant social responsibility in its ownership and should, therefore, be distributed to the actual tillers/occupants.

B.        All vacant lots, whether abandoned or unallocated, shall be distributed to qualified beneficiaries, pursuant to Section 22 of RA 6657.

C.        Except for the purchase price of the land, and those enumerated under paragraph "E" hereof, no other costs, including survey fees (re: survey of original lots), shall be charged against the beneficiaries.

D.        Pursuant to RA 6657, the award limit shall not be more than three (3) hectares. However, qualified beneficiaries who have occupied and cultivated the land, and established their vested rights prior to June 15, 1988, in accordance with the then existing laws, shall be awarded the legal limits as allowed by said laws. Processing of documents shall be in accordance with this revised procedure. In case of homelots, the award limit shall be 1,000 square meters.

E.         In general, a Certificate of Land Ownership Award (CLOA), shall be immediately issued to the qualified beneficiary including those with Deeds of Sale still pending with the Department, provided that all outstanding accounts of an awardee shall be annotated at the back of the CLOA issued to him and duly registered with the Register of Deeds. (These include amortization payments for the land, farm implements and machineries if these are not covered by separate contracts, other loan assistance, and accrued interests on overdue amortization payments and unpaid rentals from January 1, 1986). Provided further, that other encumbrances, as provided under the laws authorizing the distribution of said landed estates, shall likewise be annotated in the said CLOA, and provided finally, that the beneficiaries/allocatees whose amortization payments and unpaid rentals, as annotated at the back of their respective titles, do not exceed one thousand pesos (P1,000), have three (3) years to pay the same, commencing from the registration of said titles. Beneficiaries/allocatees whose obligations exceed one thousand pesos (P1,000), have five (5) years to pay the same, also commencing from the registration of aforesaid titles.   TADcCS

Failure to pay the obligations as aforestated, will lead to the forfeiture of the lots of said beneficiaries/allocatees in favor of the government to be distributed to qualified beneficiaries/allocatees.


Qualifications of a Beneficiary

The qualifications of a beneficiary are as follows:

1.         Landless;

2.         Filipino citizen;

3.         Actual occupant/tiller who is at least 15 years of age or head of the family at the time of filing of application; and

4.         Has the willingness, ability and aptitude to cultivate and make the land productive.


Definition of Terms

For purposes of this Order, the following definitions shall apply:

1.         Landed Estates are former haciendas or landholdings of private individuals or corporations which have been acquired by the Government under different laws, for redistribution and resale to deserving tenants and landless farmers.

2.         Order of Award (OA) refers to the document issued to the allocatee of a lot in a landed estate who is found qualified to acquire said lot under existing laws, rules and regulations at the time of its issuance.

3.         Certificate of Land Transfer (CLT) is a document issued by DAR, pursuant to DAR Memorandum Circular No. 24, series of 1973, dated October 24, 1973.

4.         Absentee OA/CLT Holder is an awardee or CLT recipient who left or abandoned the lot awarded to him for more than six (6) months immediately prior to the inventory prescribed under paragraph VII - A - 1.

5.         Rental refers to the amount of money collected by the Government from the actual occupant of a lot for the use of the said lot, prior to the execution of the Contract to Sell.

6.         Accrued Interest refers to the total unpaid interests on the unpaid cost of the lot which is 6% per annum from January 1, 1986.

7.         Certificate of Land Ownership Award (CLOA) is a document evidencing ownership of the land granted or awarded to the beneficiary by DAR, and contains the restrictions and conditions provided for in R.A. 6657 and other applicable laws.

8.         Landless Person pursuant to Section 25, RA 6657 is one who owns less than three (3) hectares of agricultural land.


Operating Procedures

A.        The MARO or the duly designated official covering the area shall. —

1.         Conduct a physical inventory and perform the following:

1.1       Identify the areas with approved, incomplete, erroneous and without subdivision surveys. Recommend to the Provincial Agrarian Reform Officer (PARO), the completion/correction of subdivision surveys within a period not to exceed one (1) year from the issuance of this Order, so that the lots in the areas concerned can be awarded and subsequently titled in favor of the qualified beneficiaries;   CTacSE

1.2       Review and evaluate the list of allocatees/awardees and conduct lot verification to determine whether said awardees/allocatees are still occupying and tilling the lots covered by their Orders of Award/CLTs, and, thereafter, prepare a masterlist of occupants/claimants with corresponding lot numbers, to be posted simultaneously for a period of fifteen (15) days at the Barangay Hall, MARO office and at the Municipal Building;

1.3       Assist the occupant/tiller in accomplishing FB Application form (L.E. Form No. 1). Where the tiller has already been issued a DS/OA/CLT, his application form shall serve as his information sheet. All actual occupants/tillers who have not been issued DS/OA/CLT shall be assisted to fill up the application form; and

1.4       With the use of the Statement of Account Form, undertake the computation of all the obligations to be paid by the beneficiary as indicated in Section "E" hereof, or otherwise, to be annotated at the back of the title.

2.         Evaluate Application Forms and recommend appropriate action on the basis of:

                SITUATION                             RECOMMENDED ACTION

2.1.   Applicant with OA/CLT

2.1.1  If living and actual                        :          Issue CLOA

2.1.2  If deceased, but heirs                    :        Issue CLOA to the
         are actual cultivators/                    :         estate of the
         occupants                                               decedent or to one
                                                                         of the qualified
                                                                         heirs upon the agreement
                                                                         of the others.

2.1.3  If not actual

a.   one who employs tenants        :        Cancel OA/CLT and
      prior to full payment                           issue CLOA to qualified
      of the cost of the lot.                          actual cultivator/occupant

b.   permanently incapacitated       :        Issue CLOA provided
                                                           that he has immediate
                                                           members of his
                                                                 farm household who
                                                                 could assist him in
                                                                 farming otherwise,
                                                                  issue CLOA to qualified
                                                           designated by him.

c.   one who mortgaged or sold     :        Cancel OA/CLT  and
      his right and left the                          issue CLOA to qualified
      area                                                  actual occupant/tiller.

2.1.4  If occupying the wrong                 :        Issue CLOA for lot
         lot                                                           actually occupied
                                                                       and cancel OA/CLT
                                                                       for the wrong lot.

2.1.5  Absentee                                     :       Cancel OA/CLT and
                                                                     issue CLOA to qualified
                                                                     actual cultivator/occupant

2.2        Actual occupant without OA/CLT

2.2.1  No other supporting                      :        Issue CLOA, provided
         document                                                occupant is qualified
                                                                        and there is no 
                                                                        adverse claimant to the
                                                                        subject lot.

2.2.2  With transfer document
         (waiver of rights of previous awardee)

a.     With DAR approval              :        Issue CLOA

b.     Without DAR approval          :        Issue CLOA, provided
        occupant is qualified
        and there is no
        adverse claimant.

3.         Consolidate the LE Forms No. 1 and prepare Summary of FB Data Sheet (LE. Form No. 2) for applicants recommended for the issuance of CLOA. These shall constitute the Land Distribution Folder (LDF) for landed estates.

4.         Endorse the LDF to the PARO for review and approval as a basis for CLOA preparation.

5.         Prepare a list of vacant and unawarded lots and lots with awards recommended for cancellation.

5.1       Grounds for Cancellation of Orders of Award:

5.1.1   Absence of the awardee from the landed estate for more than six (6) months without doing any effort to make the land productive.

5.1.2   Willful transfer of rights and is no longer occupying the lot.

5.1.3   Voluntary renunciation or waiver of rights in writing.

5.1.4   Failure to cultivate the lot for a period of six (6) consecutive months from the date subject lot was awarded.

5.1.5   Death of awardee if he has no qualified heir.

6.         Post the list of vacant and unallocated lots with the corresponding recommended awardees and lots with awards recommended for cancellation for fifteen (15) days at the MARO office and in other conspicuous places within the landed estate. Posting shall include the grounds for the cancellation of awards, and a notification that affected parties are given fifteen (15) days upon receipt of notice to affirm or protest the recommended action at the MARO office.   AcDHCS

6.1       Prepare a report on lots with awards recommended for cancellation. The report shall include:

6.1.1   Identification of the farmlot and/or homelot, i.e. lot number, survey number, area, and location;

6.1.2   Names and addresses of previous awardees and spouses;

6.1.3   Date the lot was awarded;

6.1.4   OA or CLT Number, if any;

6.1.5   Enumeration of the grounds for the cancellation of the award; and

6.1.6   Actual occupant, if any, and the basis of occupancy.

6.2       Received all protests/complaints on the posted list, particularly on the cancellation of awards and verify the authenticity of the grounds or bases of the protest and submit recommendation for cancellation to the PARO. Affected parties shall be notified to lodge their protests/appeals if any, to the PARO office within thirty (30) days from receipt of notice.

7.         Identify and prioritize the list of farmer-beneficiaries, in close coordination with the BARC, for consideration in the distribution of available lots.

8.         Consolidate Application Forms and prepare Summary Data Sheet for the new beneficiaries. These shall constitute another Land Distribution Folder (LDF).

9.         Endorse the LDF to the PARO for review and consolidation.

B.        The PARO shall —

1.         Categorize all documents received from the MARO office, as to whether the subject lot is under protest or not;

2.         Review and consolidate the LDF by estate within the province;

3.         Prepare the CLOAs in the PARO office or those without any protest or appeals;

4.         Endorse the LDFs and the CLOAs to the DAR Secretary through the BLAD for approval, copy furnished the Regional Director;

5.         Act on protests/appeals concerning the cancellation of Orders of Award within fifteen (15) days from receipt thereof;

6.         Act on, and in proper cases, order the cancellation of awards per recommendation of the MARO within fifteen (15) days upon receipt of the recommendation; and

7.         Provide copies of the Order of Cancellation to the awardee at his last known address, the MARO, and the Regional Director. The PARO shall advise affected parties that they have fifteen (15) days from receipt of the Order to appeal the decision to the Regional Director. Copy of the appeal shall be funished the PARO within the said period.

C.        The Regional Director shall —

1.         Act on appeals concerning the cancellation of Orders of Award within fifteen (15) days from receipt thereof;

2.         Furnish copies of the decisions on the appeals, the parties concerned, the PARO, the MARO, and the Regional Adjudicator/DARAB Adjudicator;

3.         Notify the parties concerned that they have fifteen (15) days from receipt of notice to file their appeals to the Regional Adjudicator/DARAB Adjudicator, otherwise, Order becomes final and executory; and

4.         Notify the PARO of his decision which has become final and executory.

D.        The BLAD shall —

1.         In thirty (30) days, review and evaluate the LDFs and CLOAs from receipt thereof;

2.         Cause the approval and signature of the Secretary and affix the DAR seal on each CLOA; and

3.         Transmit the signed CLOAs to the concerned PARO within fifteen (15) days from the signing of the Secretary, for registration in the Register of Deeds (ROD), and furnish the MIS and the Regional Director, a copy of the list of titles issued.   cDIHES

E.         The Register of Deeds shall —

1.         Register approved CLOAs; and

2.         Return registered CLOAs to the PARO.

F.         The PARO shall — Record the CLOAs that had been registered and transmit same within five (5) days upon receipt thereof to the MARO concerned for distribution within five (5) days from receipt thereof.


Collection of Amortization and Actual Obligations

At the provincial level, a Collection Team shall be organized to be composed of qualified Bill Collectors. The team members shall be given special trainings on the computation of land values, and of all receivables from the beneficiaries, that will be annotated at the back of the title (CLOA). They shall likewise be responsible for the collection and remittance of the same.


Cancellation of Annotations at the Back of the CLOA/Title

Upon full payment of the obligations as annotated at the back of the CLOA/title by the beneficiary,

A.        The MARO shall — Recommend to the PARO the issuance of a Certificate of Full Payment to the concerned beneficiary.

B.        The PARO shall —

1.         Based on the recommendation of the MARO, issue and sign a Certificate of full Payment by the beneficiary; and

2.         Advise the concerned beneficiary to present the same to the ROD for the cancellation of all the annotations at the back of his CLOA/title.

C.        The ROD shall — cancel all annotations at the back of the CLOA/title.



A.        The MARO shall —

1.         Record and prepare report on CLOAs distributed to the beneficiaries; and

2.         Submit report to the PARO.

B.        The PARO shall —

1.         Cross check the CLOAs distributed as against the CLOAs registered; and

2.         Submit progress reports to the BLAD, copy furnished the Regional Director.

C.        The BLAD shall —

1.         Review the report and enter the data into the computer for updating;

2.         Generate a monthly summary report on the status and number of CLOAs issued;

3.         Transmit the summary status report to the MIS for further distribution.

D.        The FOG shall —

1.         Conduct quarterly field verification and validation of reports;

2.         Assess the program on the basis of the above and prepare pertinent recommendations to the DAR Executive Committee; and

3.         Upon completion of the CLOA operation, work for the turn-over of the landed estates to the local government.   IHCESD


Effectivity and Repealing Clause

This Order shall take effect ten (10) days after publication in two (2) national newspaper of general circulation, pursuant to Section 49 of RA 6657. All other Orders, Circulars, Memoranda, and Rules and Regulations or portions thereof inconsistent herewith are hereby revoked, cancelled, or modified accordingly, otherwise, they shall have suppletory effect.

Adopted: May 1990



Department of Agrarian Reform
Elliptical Road, Diliman
Quezon City, Philippines
Tel. No.: (632) 928-7031 to 39

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